Event Bookings

by | Oct 20, 2018

Click here for our Fall 2021 Events Menu!

Click here for our Fall 2021 Events Menu!

Are you looking for a unique and conversation-friendly event venue? We may be the perfect place! We are set up with ample space for event bookings of any size from 30-250 people (for less than 30 people, make a reservation by calling 403-407-2448), including semi-private dining space for up to 80 guests. Our on-site microbrewery makes delicious craft beer and our bar serves up a variety of cocktails, highballs, and non-alcoholic options, while our kitchen churns out mouth-watering Texas-style barbecue and comfort food for meat eaters and vegetarians, alike.

We have experience with all sorts of events including weddings, corporate parties (including Holiday and Stampede parties), large birthday and graduation parties, silent auctions and other charity events, craft/paint nights, and even a couple celebrations of life. Our massive BBQ pit gives us the ability to pump out a lot of high-quality meat for large Stampede events.

We’d love to get started on your event booking today, please start by reading over our Events Menu and familiarizing yourself with our options, pricing, and booking policies, and if you are ready to speak with a coordinator, fill out our event booking form. Our coordinator should be able to get back to you within the next 2-4 days, subject to availability.

Please keep in mind that event bookings require a deposit at least 14-days prior to the event date, and we need final guest numbers at least 7 days prior to an event.

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Tips for Keeping Event Pricing Lower

Avoid Peak Demand Times

Unlike some of our competition in the events market, Prairie Dog Brewing is a fully-operational restaurant — we do not have dedicated event space that sits vacant unless booked, so dining room space taken up by event bookings can displace our regular customers and cause a frustrating experience for anyone that arrives at our doors only to find us closed for the event, or at max occupancy and unable to find a seat. Customer experience is deeply important to us, so we vary event pricing based on how busy we expect to be at the time of the booking. The following times are the most expensive to book in:

  • All day Friday
  • Saturday after 4:30pm
  • Thursday and Sunday after 5pm (better than Friday/Saturday)

Daytime time slots are usually more cost-effective than evenings. Monday or Tuesday bookings can also be a cost-effective option.

Pricing also fluctuates based on demand from other event bookings and pub activities, major sporting events, community events, holidays, etc. Anytime we are likely to be more busy, event bookings will be more expensive.

Provide Accurate Guest Counts

Event pricing is more dependant on guest counts than anything else. We determine staffing and food ordering requirements, business displacement, etc based on the number you provide us. Unfortunately, we have encountered too many events where high guest counts are provided by event organizers, but fewer than half that number of people actually attend the event. Our pricing will not be reduced if the number of guests is reduced less than 7 days prior to the event, because we’ve already had to pay for ingredients, build a staffing schedule around your event, and started preparing foods such as pastrami and bacon by that time. We have likely also said no to other prospective event bookings or dining room reservations in order to make room for your event. So please make an effort to collect RSVPs from your guests and/or provide us with realistic guest counts at least a week prior to the event.

In cases where guest counts are reduced below 30 attendees, we may choose to move your event to general dining room seating as a large-party reservation to allow for seating for other guests that would otherwise be displaced.

Specify an Event Duration Based on the “Main Event”

When booking your event start/end times, tell us the time that you would like us to reserve space and seating for 30 or more guests. For example, a staff event may be scheduled to start at 2pm and formally end by 5pm, but you may know that 15-20 of your staff will probably want to linger into the evening to commiserate. We recommend that you specify 3 hours for the event and handle the lingering guests as a separate reservation, which helps keep your costs down by allowing us to reopen parts of the restaurant that were reserved for your event, while giving us a better idea of occupancy throughout the day for staffing and reservation purposes.

Reservations can be arranged with reasonably short lead time for groups of less than 30 people.